Terms & Conditions 
Click here for our Covid 19 Policy 

1: Clients: Your Name…………………………

    Wedding Date: ………………………………

    Wedding Venue(s)………………………………………………………………….

Videography Company:  Ultimate Moments Videography


2.1. Total cost of wedding package

2.2. Retainer: A retainer(deposit) of £200 to be paid at the time of booking.

The videographer exclusively reserves the time and date agreed for the client

The retainer fee is non-refundable. Remaining balance is due 8 weeks before the original date of wedding. 

3. Package: The package includes; Videography of wedding package as chosen by the client and listed on client invoice.  

3.1. Style: The wedding will be filmed in the style as seen by the clients from samples shown prior to booking.

3.2. Restrictions: The videographer will shoot technically and artistically crafted footage, but the videographer cannot be held responsible for bad weather, poor lighting at venues or lack of co-operation from, or restrictions imposed by, all or relevant authorities, e.g. Church or Registry officials or any other party present on the day.

4. Copyright & Usage: This contract constitutes an order for videography services. It is understood that all proofs, digital images, and samples remain the property of the videographer and they may be used for advertising, display or any purpose thought proper by the Videographer. The client will be able to purchase more USB/DVD''s from the videographer if required at an extra cost, however the USB/DVD's videos may not be used (without prior permission from the videographer) for commercial use.

4.1 Raw footage remains the sole property of Ultimate Moments Videography and is not available to clients.

5. Indemnity.

5.1. Liability: Although all care will be taken with the footage shot at the event, the videographer limits any liability for loss, damage or failure to deliver any footage, for any reason, to the return of all fees paid.

5.2. Change of event date: In the case of a change in date of event, the videographer may allow the booking to be moved to the new date if this date is free in their diary and at their sole discretion.

5.3. Acts of God: The videographer will not be held liable in the event of fire, strike, casualty, act of God, or other cause beyond the control of the videographer.

If due to illness, then the videographer shall refund all payments to the client, but shall have no further liability with respect to the agreement.

5.4. Inclement weather: The videographer will not be held liable in the event of environmental conditions beyond their control and reserves the right to decline videography outdoors in inclement weather.

5.5. Inherent defects: The videographer is not liable for damages, including but not limited to, delay or omission arising from inherent equipment defects or fault, or other causes beyond their control. Liability in any event is limited to the refund of all videography fees paid.

5.6. Extenuating circumstances: In the event that the videographer is unable to attend the wedding the videographer in such circumstances will assist in finding a replacement videographer, but if one cannot be found then and only then will a full refund of all money paid by the client to the videographer be made, nor can the videographer be held liable in any way for the actions of, or quality of the work by the replacement videographer.

5.7. Once a deposit & full balance is paid, it is non-refundable, whether the contract has been signed or not.

Cancellation must be in writing. 

5.8 If you wedding is effected by Covid-19, we will honour any new date with a £100.00 retainer (unless balance is already paid in full) The £100.00 retainer then gets deducted from your final balance total. We also ask that all final balance payments are paid 8 weeks before the original date of your wedding. If you postpone or cancel your date due to restricted numbers, and the wedding could take place, then no monies paid is refundable. PLEASE READ our COVID 19 Terms & Conditions 


6. Damage of Equipment: In the event any of the videographers equipment being damaged or destroyed, either accidentally or unintentionally, by the client, guests or employees of the client, the client is fully responsible for the equipment’s replacement at current market prices.

7.The videographer(s) should be provided with a hot meal on the day.(Bar meal or similar) PLEASE NOTE, this is at your own discretion. 

8. Communications: All communications must be sent to Ultimate Moments Videography in accordance with this contract to:

Ultimate Moments Videography

TEL:  07513 175765 or 07931578100

Email: ultimatemoments@aol.com

©  Ultimate Moments Videography 

     VAT Reg:  258 4766 59

    1 Strathdoon Place 


    Ayr KA7 4PB